A. Conference Registration
1. How do I register for a conference?
To register for a conference, start by filling out the online registration form available on the conference website under the "Registration" tab. You can submit your abstract, full paper, or poster through this form.
2. What is the registration deadline?
The registration deadline can be found on the main menu of the conference website under the "Dates" tab.
3. Why do I need to provide my address during registration?
We require your address to deliver your certificate in case you are unable to attend the conference in person.
4. I have completed my registration and need an invitation letter for my visa application. When will I receive it?
Invitation letters are sent to registered and paid authors. Once your registration and payment are confirmed, our committee will send you the invitation letter.
5. Do I have to submit a full paper?
Submitting a full paper is not mandatory. We also publish abstracts in the conference proceedings book.
6. Can I register with more than one paper?
After registering your first paper, you can select the "second paper" option on the online Registration Form provided on the event websites.
7. Is there a maximum number of coauthors allowed for registration?
You can have up to 5 coauthors. Therefore, the maximum number of authors, including the corresponding author, is 6.
8. I missed the registration deadline. Is there any way to still register for the conference?
If you missed the registration deadline, you can contact the conference secretary to inquire about the possibility of a deadline extension.
9. Can I withdraw my registration and the paper I submitted?
You can withdraw your registration at any time before the event, following the withdrawal policy. In the case of withdrawal, your personal data and the paper will be removed from our system.
10. If I withdraw after making the payment, will I receive a refund?
Please refer to the refund policy page for detailed information regarding refunds for withdrawals made after payment.
11. Can I withdraw my paper after it has been published in your journals and proceedings?
Unfortunately, it is not possible to remove an article after it has been published because it is hosted not only on our servers but also on indexing services.
B. Paper Submission
1. What scientific contribution do I need to provide during registration?
During registration, you can provide your abstract, full paper, or poster as your scientific contribution.
2. Can I register without submitting an abstract?
If you want to register as an author, submitting at least an abstract is mandatory. However, you can register as a listener without submitting an abstract.
3. Is a full paper required for presentation?
No, a full paper is not obligatory for presentation. You can give a presentation based on your abstract alone; it does not have to be based on a full paper.
4. Can I register with an abstract first and submit my full paper later?
Absolutely! The deadline for submitting the full paper is provided on the main menu of the conference website under the "Dates" tab.
5. What is the format and word limit for the abstract?
The abstract should be between 150-250 words, including the title, author(s) name, affiliation, and email(s). Additionally, it should include at least 5 keywords. An extended abstract can be up to 300 words.
C. Fees
1. What does the conference fee cover?
The conference fee covers participation in the sessions, coffee-lunch services, a printed and digitally signed certificate, the proceedings book, and free journal publishing. Accommodation and travel costs are not included.
2. What are the registration fees?
The registration and publishing fees can be found on the conference website under the "Fees" tab. Alternatively, a detailed fee table will be displayed on the "Registration
Form" during the registration process, automatically calculating your selections.
3. Why are there fees for the conference?
As our conferences are self-budgeted, we collect fees to cover organizational costs, article processing and publishing, website maintenance, IT services, and secretarial work.
4. Are the fees considered expensive?
We strive to provide a scientific platform for large meetings at prestigious universities with broad international participation. This endeavor comes with significant costs. However, compared to similar organizations, we believe our fees are minimal.
5. Can I attend the conference without making any payment?
Unfortunately, it is not possible to participate in the conference without payment. Your registration will only be confirmed and your status updated to "paid" after the payment is processed.
6. My coauthors are registered for the conference but won't attend in person. Do they need to pay the registration fee?
If your coauthors want to obtain a certificate, payment is required. However, the fee for coauthors who don't need certification is smaller. Their names and affiliations can remain on your paper, but you must remove their names from the registration form.
7. My credit/debit card payment was declined. Why?
If your credit card payment was declined, it may be due to a technical problem with your card. We recommend trying another card or contacting your bank for assistance.
8. What payment methods do you accept?
We accept three payment methods: credit/debit card (Visa, MasterCard, Maestro, etc.), PayPal, and bank transfer. The details of these payment methods are provided to you in the invoice sent after registration.
9. Can I request a waiver or discount for the participation fee?
As a self-budgeted conference, we are unable to provide any sponsorship or waivers. However, your institution may offer financial assistance for participating in academic events. We recommend seeking support from your institution.
10. I made a payment via bank transfer but haven't received confirmation on the same day. Why?
International bank transfers typically take several business days to process. You can expedite the verification process by emailing us an image of the transfer receipt.
11. Can I make the payment at the registration desk?
We do not accept on-site payments. To ensure the publishing process and proper arrangements, we require confirmation of payment in advance.
D. Registration Type
1. Can I participate virtually?
Yes, you can register as a virtual participant and make your presentation remotely without attending the venue.
2. How does virtual participation work?
To register as a virtual participant, select the "Virtual" option on the registration form. Upon acceptance, your preferred form of presentation will be published in the current book/journal. You will then need to submit a PowerPoint/video presentation file for the "Interactive Online Forum," where authors can exchange questions, answers, and comments. Detailed guidelines and tools will be provided upon acceptance confirmation.
For offline presentations on the Forum Platform, follow these steps:
- Upload your PowerPoint document using the provided link on your author page.
- Alternatively, publish a 10-15 minute video presentation on your own YouTube channel and share the link on your Author Page under "YouTube Link 1."
3. Will I receive a certificate of presentation if I participate virtually?
Yes, you will receive a printed certificate of presentation delivered to your address. The term "virtual" will not appear on the certificate.
4. Can I participate as a "Listener" without making a presentation?
Yes, you can register as a "Listener" to attend the conference without publishing or presenting a paper. However, this option is strictly available to affiliated university staff members or researchers who need to upload their CV as proof of affiliation during registration. Failure to provide a CV may result in rejection of your registration.
5. I am not affiliated with a university or scientific research center. Can I
still participate in the conference?
Attendance is limited to university lecturers and affiliated researchers. If you meet these criteria, you can register your abstract online. You will also need a support letter from your university and complete the payment before obtaining an invitation letter.
6. Can I participate as a Keynote speaker?
Yes, please email a short resume of your CV for consideration. Additionally, you are requested to register for the conference. After registration, you will receive a letter of acceptance for participation and notification regarding the keynote position.
7. I want to join the editorial board of the conference. What are the requirements?
We appreciate your interest in participating as a committee member. Please email us your CV, which will be evaluated for eligibility. You must also complete your registration as only authors attending the conference are eligible for committee membership. After completing your registration and payment, you will receive a letter of acceptance for participation and a notification regarding committee membership.
E. Conference Procedure: How It Works
1. My paper has been accepted as it is. What should I do next?
If your paper has been accepted without any further changes, there is no need for additional modifications. We will send the paper back to you for proofreading before final publication.
2. How does the acceptance procedure for the conference work?
Once you register with an abstract/full paper, the committee conducts an initial review. Within 5 days, authors receive an initial acceptance status based on the abstract. If the status is positive, authors can proceed with payment. The acceptance status will not change due to the full text review; reports may indicate acceptance "as is," with minor changes, or with major changes. Rejection after the initial acceptance is not possible. This process helps facilitate travel planning.
3. I have registered as "virtual." How will I make the online presentation?
Once you complete registration and payment, we will provide you with an online presentation tool, a proofreading tool, and, if necessary, a peer review report prior to the conference.
4. Can I make my presentation on the second day of the conference?
The second day is reserved for virtual participants who will make live presentations online. All in-person sessions will take place on the first day. If you are unable to attend on the first day, your PowerPoint or video presentation can be included on the online forum platform.
5. How can I access my author profile?
To access your author profile:
1. Visit the conference website.
2. Look for the section labeled "Go to Your Profile" on the right side of the page.
3. Enter your reference code and click the submit button.
Your reference code was sent to your email after registration. On your profile page, you will find useful active links.
6. I cannot attend this event due to time constraints. Please notify me of the next edition.
We apologize for the inconvenience. You will be added to our database to receive future emails. We look forward to your participation in one of our future ICSS editions.
7. I cannot attend the conference in person. Is there a way to participate remotely?
Yes, you can participate virtually. As a virtual participant, you will have the same privileges as an in-person attendee. Your paper will be published in the proceedings book with an ISBN, and you will receive a hard copy certificate delivered to your address. To participate virtually, select the "Virtual" participation type during registration.
8. I registered for the conference as an in-person attendee, but I am unable to attend due to unforeseen circumstances. Is there an alternative solution?
If you cannot attend the conference in person, we can change your participation type to "Virtual" so you can make a remote presentation using the online tools we provide.
9. What are the methods of remote presentation?
We offer three presentation methods for virtual participants:
1
. Live presentation: You can present your paper live during the online conference sessions via video conferencing.
2. Pre-recorded presentation: You can pre-record your presentation and send us the video file, which will be played during the conference.
3. PowerPoint presentation: You can submit a PowerPoint presentation, and we will share it with the attendees during the conference.
10. How can I access the conference proceedings after the event?
Conference proceedings will be published on our website and made available for download. You can access them using your author profile and reference code.